Information for Meeting of Council on Aging
Wednesday June 05, 2024 4:00 PM EDT

Town:Southampton, MA 
Board:Council on Aging
Time:Wednesday June 05, 2024 4:00 PM EDT
Location:Senior Center
210 College Hwy, Suite 3
Agenda:
COA Board Meeting and Agenda
June 5, 2024 at 4:00 PM in Senior Center

1. Call meeting to order
2. Open time for Public Comment
3. Approval of minutes
4. Financial Report - including Christina to update expenses on Service Incentive Grants;  FRTA and State Formula Grant; transfer of funds from wages lines to expenses target date (asap)
5. Director’s report and Board requests;
Brief reports from Volunteer/Outreach/Program Coordinator by Director or Staff (staff not required to attend)
Status of new camera usage; MIFI update
Activity Highlights for June 
Recruitment of Volunteer Coordinator and, as discussed in May meeting, who is temporarily assigned responsibilities of VC (CORIs, RSVP hours, volunteer luncheon changes; scheduling)
Memory Cafe and Outreach Grant updates (expire at end of June)
New Service Incentive Grant opportunities
6. Recommendation of creating an office calendar to help with:
Tracking time off for staff 
Coverage of reception desk volunteers/tax work-off
Meetings (department head; outreach out of office; etc.) 
Target dates for newsletter production; submission to printer; distribution
COA Staff meetings and frequency - are they happening?
7. Request of Close the Center from noon to 2:00 on June 24th for Friends Luncheon
8. Process for Senior Center Scoop Newsletter and mailings (concerns) - to be received prior to the end of the month; update of mailing list in advance
9. Board Member recruitment for FY ’25 - vote to recommend candidates to Select Board
10. Reports from PSBC; Friends; SCBC and Select Board updates
11. Any other item that cannot wait until the next meeting
12. Schedule next meeting
13. Adjourn
Scheduled By:Janet Cain
Posted At:May 30, 2024 12:43 PM EDT
Last Modified:Aug 19, 2024 1:51 PM EDT
Minutes:Minutes are not on record with the Town Clerk's office
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Minutes and Associated Documents

DocumentSizeCreated
COA Board Minutes June 2024.docx  (download) 17 Kb Aug 19, 2024 1:50 PM EDT

Meeting Revision History

DateChanges
Jun 03, 2024 8:28 AM EDTAgenda Details...