Agenda: | Topic: Organizing Celebrate Southampton 2022 by SHS
Date: June 20, 2022
Time: 06:30 PM Eastern Time
Place: Conant Park Pavilion
Call to Order
Publicity –
●Posters, lawn signs, e-media, The Reminder paper, Gazette paper, S’ton News email
●Lion’s Club and Women’s Club Boards – get letters
Raffle Prizes & Donations –
●New raffle & donation form to go out on FB
●
Friday events – August 12th
● PE Tent & SHS Tables 5pm
● Church Grab-n-Go Dinner 5:30-6:30pm
●Pavilion Band Time Stretchers 7-8pm
●Lion’s Club providing popcorn
●Set-up/clean-up volunteers other than SHS?
Saturday events - August 13th
●Memory Hour – Claire Dacey speaker 10-11am in Church
●Old Library – open to public 11-3pm
●Party Patrol – delivers 20’x40’ tent and Bounce House at 8am to set-up
●Craft Vendors & Organizations – set-up from 9-11am
●Local Burgy, Bistro Bus, Dylan & Pete’s Ice-cream Food Trucks – promote “Bring Your Own”
●Lion’s Club – popcorn set-up by corner of pavilion
●Pine Hill Farm – set-up by courts & woods
●Police and Fire Departments – what are they on board with for that afternoon?
●Set-up/clean-up volunteers other than SHS?
●
Craft Vendors –
•8 paid vendors under PP big tent
12 paid vendors setting up own tents
•7 organization setting up own tents
• Confirmed Organizations for a spot or booth
oSHS, raffle tables & E-Media under back EFD Tent
oLion’s Club, Open Space & ConCom, Boy Scouts, Women’s Club, Housing Authority,
oVoices of the Valley, Resilient Com Arts,
o
Performers
●Balloonist & Bubble Machine – Ed P 1-3pm
●Tom & Linda (using their sound system)
●Voices of the Valley Chorus & In Harmony – 2-3pm (booth as well)
●
Schedule next meeting
Adjourn |