Information for Meeting of Board of Selectmen
Monday May 15, 2017 7:00 PM EDT

Selectmen’s Meeting								May 15, 2017
Essex Elementary School Cafeteria

AGENDA

7:00 p.m.	Public Comment.

7:01 p.m.	Bob Blair, President of the Cape Ann Rowing Club, discussion of a request for a One-Day Entertainment License by the Cape Ann Rowing Club for Saturday, May 20, 2017, between the hours of 12:00 noon and 3:00 pm, within the confines of 35 Dodge Street for the Essex River Race.

7:30 p.m.	Public Forum:  Police Chief Peter Silva and Lantel representative to discuss regional waterfront cameras.

Brendhan Zubricki:  Presentation of his Town Administrator’s Report for the period April 29th through May 12th, 2017, regarding the following:  
•	Review of Request for New Signage at Conomo Point
•	Declaration of Utility Pole Rights to National Grid and Verizon
•	Conomo Point Waterfront Access Improvement Project Update/Changes
•	Change Order for Replacement Library Exterior Lighting
•	Change Orders, Town Hall Light Post Alignment & Paint Vent Pipe
•	Change Orders, Town Hall Railing & Bulkhead, and Library Ramp Lattice
•	Specifications for Centennial Grove Management Master Plan
•	Order for Replacement Generator, Essex Senior Center
•	Order for Replacement of Town Hall Copier
•	Contract for Completion of Wellness Room, Senior Center
•	Solicitation of Quotations, Promotion of Town Resources and Attractions
•	Third-Party Ambulance Billing Agreement Renewal
•	Stone for Parking at 4-8 Conomo Lane
•	Possible Fall Development of Conomo Point Road Shoulder Parking
•	Eventual Public Access Improvements at 1 Robbins Island Road
•	Production of Visual Renderings for Fire/Police Building Options
•	Process for Purchase of Street Lights from National Grid
•	Possible License for Use of Centennial Grove Cottage Area
•	Power Line-Related Tree Work to Impact Centennial Grove Road Area
•	Abatement of Uncollectible Conomo Point Taxes
•	Special Legislation to Allow Retired Officers to Work Details
•	Emergency Management Performance Grant
•	Municipal Vulnerability Preparedness (MVP) Program
•	Hazard Mitigation Plan Revision/Renewal Grant
•	MA Coastal Zone Management Community Coastal Resilience Grant

Other Business:
	Approve the weekly warrant in the amount of $.
	Vote to exempt from Section 20 of Chapter 268A of the General Laws, the contracts and amounts for the individuals listed below contained within the May 4, 2017 warrant pursuant to subsection (d) of said Section.
NAME	VENDOR	DATE	AMOUNT	DEPT’S BILL
Ernie Nieberle	Nieberle’s	4/24/17	$    529.10	Police
Ernie Nieberle	Nieberle’s	4/24/17	$    181.15	Council on Aging

	Vote to exempt from Section 20 of Chapter 268A of the General Laws, the contracts and amounts for the individuals listed below contained within the May 11, 2017 warrant pursuant to subsection (d) of said Section.
NAME	VENDOR	DATE	AMOUNT	DEPT’S BILL
Ernie Nieberle	Nieberle’s	4/24/17	$   308.20	Fire
James McNeilly	McNeilly EMS	4/24/17	$3,077.20	Fire
Ernie Nieberle	Nieberle’s	4/24/17	$   659.80	Highway
Ernie Nieberle	Nieberle’s	4/24/17	$     67.20	Cemetery
Ernie Nieberle	Nieberle’s	4/24/17	$     22.00	Water
David Pereen	Pereen Plumbing	4/25/17	$   305.00	Water

	Approve an M.G.L. Chapter 44 Section 33B transfer request from the Wastewater Department in the amount of $5,000 from Operator/Tech Wages to Contract – City of Gloucester.
	Approve the minutes for the Selectmen’s May 1, 2017, Open Meeting and Executive Session.
	Review invitation from the Memorial Day Committee to join them on Memorial Day for the Parade.
	Consider the purchase of a new outboard motor for the Shellfish Constable boat via a Request for a Reserve Fund Transfer, given the recent unexpected failure of the motor.
	Discuss possibility of roadside trash pickup program by Manchester Essex High School students as part of Community Service requirements.
	Discuss the possible installation of a railing on the first section of the wooden dock at the Town Landing.
	Consider a request from the Friends of the Council on Aging to hold their annual BBQ at Centennial Grove, and also, to waive the rental fee, on Wednesday, June 21, 2017, between the hours of 11:00 am and 2:00 pm.
	Consider a request from Mass Audubon for permission to treat or pull pepperweed on sites owned by the Town of Essex as part of their Perennial Pepperweed Program which seeks to eradicate the weed in the Great Marsh Region. Sign approval of the document.
	Consider signing a letter of support regarding Phase II of the Ipswich River Bank Stabilization Project.
	Approve a recommendation from Fire Chief Dan Doucette to appoint John Boyle to the position of Probationary Firefighter, pending drug, medical, and CORI. Sign the appointment card.
	Vote to approve the business recommended by the Cape Ann Chamber of Commerce to receive the award of Small Business Person of the Year in Essex and sign the certificate.
	Approve a proposal from DeAngelis to supply and install additional cast iron fence panels at the Spring Street cemetery.
	Approve the order of the chassis for the new Fire Department Forestry vehicle.
	Vote to sign the Town of Essex Citizenship Award certificate to be presented at the MERSD awards ceremony on May 25, 2017.
	Consider acceptance, of a gift from Mr. and Mrs. Monroe, of an historic Essex railroad station sign for potential display at the Town Hall.
	Personnel Board:
•	Discuss process for reconstituting the Essex Youth Commission, developing a position description for a part-time Youth Services Director or Program Coordinator, and discuss hiring process.
•	Consider revision of position description for COA Director.
•	Consider revision of position description for COA Van Driver.
	Conomo Point Matters:
•	Consider granting permission to move structures at 9 Beach Circle over the road to 98 Conomo Point Road.
•	Review and approve a Lease Addendum for the property at 166 Conomo Point Road, Map 108, Lot 45.
•	Approve 2 requests for building permits from Robert Sisk for 113 Conomo Point Road and 29 Middle Road to install replacement windows.
	Consider voting to reorganize the Board.
	Items that could not be reasonably anticipated by the Open Meeting Law posting deadline.

Executive Session Expected:  
	Discussion of pending litigation concerning the case of the Town of Essex v. William Allen, Essex Superior Court C.A. Nos. ESCV2002-00352, ESCV2006-00313, and ESCV2007-02096.

Licensing Board:
	Student Commercial Shellfish Permit and Waiver of Application Deadline:
•	William F. Deschenes
	
	Non-Resident Recreational Clamming Permit and Waiver of Application Deadline:
•	Leonidha Xhalia, Beverly, MA, sponsored by Anida Xhalia	

REMINDER:  The next regular Board of Selectmen’s meeting will take place on Monday, June 5, 2017, at 7:00 p.m. in the Town Hall Stage Conference Area at 30 Martin Street.