Information for Meeting of Select Board
Monday August 11, 2014 7:00 PM EDT

**UPDATED 8/11/2014**
 BOARD OF SELECTMEN’S MEETING
Monday, August 11, 2014 at 7:00 p.m.
Berlin Town Offices, Room 206, 23 Linden Street, Berlin, MA

AGENDA

APPOINTMENTS:  
7:15 p.m. – 	Fran Gill re 1-day liquor license, 11/14 Berlin Family Food Pantry 
		Wine Tasting Fund Raiser - Vote
7:20 p.m. - 	Joyce LaMotte – COA Formula Grant application approval – Vote
7:25 p.m. - 	Michael Araujo re Earthwork Board review of applicability of process to planned importation of soils at 42 & 46 West Street.

NEW BUSINESS:
1.	Approval of meeting minutes – Vote
2.	Approval of FY14: (a) MV refunds $455.14; and (b) RE refunds $5,066.04 – Votes
3.	As acting Personnel Committee, approval of Board of Health job offer to BOH Clerk at Grade IV, Step 8 - Vote
4.	Approval of 1870 Town Hall Revolving Accnt expense- reimbursement for L. Leahy- Vote
5.	Approval of Sunday Ice Cream License for Berlin General Store – Vote
6.	Approval of revised Current Step & Level for Town Employees–FY15 Spreadsheet – Vote 
7.	Appointment of Robert Hodge to the Insurance Advisory Committee – Vote
8.	Approval of use of Library for a summer 2015 wedding ceremony – Vote
9.	Approval of stop sign for Sawyer Hill Rd. & Central St. (BPD & Highway request) - Vote
10.	Approval of Fire Dept. request for 50% reimbursement towards $2,000 expenditure for wildland protective gear, with post-expenditure reimbursement from the Volunteer Fire Assistance grant program for $1,000 - Vote
11.	Discussion of FY15 CMRPC Berlin representative - Vote
12.	Follow-up discussion regarding potential FY16 budget concerns for Aug. 19th FAC
13.	Update on Rescue Squad collection issues
14.	Discussion on follow up letter of complaint by Robert Choate re Berlin Auto Parts
15.	Discussion regarding Data Systems Coordinator’s request for review/approval of a revised job description for Data Systems Coordinator – Vote
16.	Follow up discussion regarding Kinder Morgan letter rejecting Town claim to deny roadside survey access and regional approach to project
17.	Discussion regarding need for scheduling cable TV public hearing re Chater/Comcast
18.	Discussion regarding Sawyer Hill request for LIP revision update 
19.	Update regarding public safety study RFP notice
20.	Approval to post monthly reports to the Town website
21.	Discussion regarding September dates for Town Counsel workshop for town officials on Public Records, Open Meeting and Ethics laws
22.	Discussion regarding summer/fall meeting schedule (req. Selectman Bickford) 
23.	Miscellaneous Correspondence:
a.	July Monthly reports:  (i) Berlin Family Food Pantry; (ii) Berlin Police Dept.; (iii) Building Inspector
b.	June monthly report: (i) Berlin Fire Dept.
c.	WickedLocal.com story “Upton: Fire Department Preparing for New Truck”, 5/28/14
d.	Worcester Sherriff July 15 letter re inmate labor availability
e.	MIIA Member Survey 2014 request, July 25
f.	MIIA July 25 letter re Windham Group partnership on Workers Comp program
g.	Berlin Fire Dept. July 27 press release re lightning strike response, 32 Brook Lane
h.	Complaint and Rescue Squad response
i.	Building Insp. July 25 email re projected total 2014 Highland Commons buildout
j.	Admin. Secretary July 29 email to 1870 Town Hall Manager on Town Hall finance tracking
k.	495/MetroWest Partnership July 2014 update
l.	Kinder Morgan July 30 press release re local level distribution agreements
m.	Admin. Secretary July 31 email re GeoTMS contract 
n.	Treasurer July 31 email re Blue Cross/Blue Shield coverage
o.	Letters dated July 31 re pipeline project: (i) Paula Shaud, (ii) Martha Kilcoyne
p.	Selectman Booman July 31 email re updated procurement law 
q.	DOR/DLS July 31 email re Sept. 25 muni law workshop
r.	Treasurer July 31 email with draft Calendar Guide for Fiscal Year 2015
s.	Mirick O’Connell Aug. 1 Labor, Employement and Employee Benefits Legal Update
t.	CICgrants July 31 Muni Performance Management Program press release
u.	Data Systems Coordinator Aug. 1 emails re WiFi connectivity, Internet loss
v.	Notice to Municipal Animal Inspector of Possible Exposure to Rabies dated Aug. 1
w.	Library Aug. 4 letter re retired book drop box move to Transfer Station
x.	Email to Fire Warden re SuAsCo fire on Aug. 3
y.	Treasurer Aug. 4 email re security cameras
z.	TMSolution Aug. 4 email re BMS ceiling tile work 
aa.	Town Clerk Aug. 5 email re Dog Officer record request on dog disposition
bb.	Bill August Aug. 5 email re Comcast Internet discount eligibility criteria
cc.	Treasurer Aug. 5 memo re Riverbridge project
dd.	Admin. Sec. Aug. 7 request for inspector time sheets
ee.	School Supt. Aug. 7 email notification of BMS repair by her relative
ff.	Library Aug. 8 notification of new page hire – Abagail Pettinato
gg.	DOR/DLS City & Town Aug. 7 newsletter
hh.	Berlin Fire Company fundraising letter
ii.	MMA Regional Meeting invitation for Sept. 18
jj.	Draft May 13 FAC meeting minutes
kk.	Selectman Booman Aug. 11 email update on posting 1870 Town Hall RFP/RFQ in Central Register
ll.	Treasurer Aug. 11 email re projected FY15 Highland Commons mitigation 
mm.	Mass. PipeLine Awareness Network Aug. 8 email
nn.	Agricultural Commission Chair Aug. 8 email re photography request at Community Garden
oo.	CMRPC Aug. 11 email re MA draft Priority Preservation & Priority Development Area listing
pp.	Community Innovation Challenge FY15 grant announcement email dated Aug. 11
qq.	CMRPC Aug. 11 email re Worcester Regional Freight-Based Economic Development Site Selection Project
24.	 Executive Session – (a) Johnson v Town of Berlin litigation strategy; (b) SunEdison PILOT negotiations

OLD BUSINESS: 
• Town Counsel opinion: (1) EarthWorks Permits for 40Bs 
• Tolman Property groundwater concerns 
• Remote Meeting Participation for municipal boards & committees
• Appointments: (a) Inspector of Wires; (b) Inspector/Land Use Clerk 
• Town Offices technical concerns – email stability, scanning abilities, storage needs 
• Volunteers Needed: ADA Committee (1); Recreation Committee (1); Personnel Committee (3); Zoning Board of Appeals (1 Associate Member vacancy); Cable Advisory Committee (1)