Information for Meeting of Board of Selectmen
Wednesday October 06, 2021 7:00 PM EDT

Meeting Notice
Selectboard, Phillipston, MA
Phillipston Memorial School
On the Common
Phillipston, MA 01331

Agenda             Wednesday, October 6, 2021 @ 7:00 pm

7:00 Regular Session, call to order

Announcements

Approve Minutes.

Material and service bids opened October 4th, vote on awarding bids.

Selectboard Secretary position, review applicants

Selectboard  Administrative Assistant position, further applicant review, interviews if needed.
Discussion on job description, hours and pay.

7:45 Dr. Casavant, discussion on Regional Agreement Amendment Committee matter.

Executive Session, MGL 30A, Section 21, reason #2. To conduct strategy sessions in preparation for
negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel.  
*Executive Session may include more than one non union personnel.

Request, Scott Dill, PMS gym use for Gansett Travel Basketball, see email for dates.

Citizens letter asking about porta potty use on the common and request alternatives.

Old Business

Add a Selectboard Policy for Zoom Meetings, draft and vote a policy for town.

Request Board of Health Covid updates, Fed & State mandates and town policy suggestions.

Review quotes for town hall and other town buildings cleaning and sanitizing.

New town hall copier, purchase or lease agreement, review quotes, vote.

Senior tax write off, clarification of process, future AA project.

Follow up on status of Cares Act and ARPA, discuss up to date progress on these matters.
Town Buildings sanitizing. Alarm swipe cards to limit touch area's to reduce virus transfer.
Discuss any Covid related matters, vaccines, testing or fed and state mandates.

Follow up on B.O.S. Office positions, temporary  coordinators, secretary, administrative assistant, hiring and any related matters to fill temporary and or permanent positions.
Follow up,  missing minutes from zoom meetings.

Grant Consultant for Cares, ARPA  Acts and/or others. In house or join another community to help with process and reporting or related matters. Check with MRCP.

Agriculture Commission request file cabinet and space to store scale.

Updates on building repairs/renovations. Status of HVAC units to be replaced and siding repairs
including library and annex roofs, any changes, discussion and votes.

Other Business not received 48 hours in advance of meeting time meeting legal requirements.
Including year end account transfers when accountant has amounts.



Adjourn.

Next Scheduled Meeting October 22, 2021 @ 7pm

Future Items
#1 Financial Management Meeting. #2 Sale of Tax Title properties and process.
#3 Garrett Foley, Town Common lawn condition and possible solutions