| Agenda: | TOWN OF SOUTHAMPTON
SELECT BOARD AGENDA
Joint Meeting with Personnel, Policy and Procedures Board
Tuesday, February 9, 2021 AT 6:00 PM
Town Hall (Virtual Zoom Meeting)
210 College Highway, Southampton, MA 01073
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Please note that due to the COVID-19/Coronavirus outbreak and due to Governor Baker’s Order that Town Hall is closed to the public in regards to public meetings of the Select Board unless otherwise postponed or cancelled. Otherwise they will livestream the Select Board meeting via Zoom on the internet and via Public Access TV on Charter/Spectrum Channel 191. In person attendance and Public Comment at Select Board Meetings will be suspended until further notice. If you e-mail a written Public Comment before the scheduled Select Board Meeting it will be read at that Select Board Meeting, if you e-mail a written Public Comment after viewing something at a live-streamed Select Board Meeting it will be read at the next Select Board Meeting. Please send your Public Comments via e-mail to Selectmen@townofsouthampton.org Please note that all Public Comments must be within the requirements of the Policy on Public Comments listed in the “Open Time for the Public” below:
To Watch on Computer/Tablet or phone
• Go to Zoom.us/join
o Hit “Join a meeting” in top right of screen
o Type in Meeting ID 837-9194-7740
o Password: 261569
o Hit “Join”
o Please be sure to mute your device when joining in
Note: to join in video meeting with cell phone you will need to down load the zoom app from the app store.
Call in Telephone #646-558-8656
Pledge of Allegiance
• Call to Order
Public Hearings
• None
Appointments/Resignations
• Luci Dalton – Ad Hoc Grant Committee – term to expire November 30, 2021
• Amy Pawlus – Cultural Council – term to expire June 30, 2023
• Resignation – Charlie Kaniecki, Board of Health – effective March 1, 2021
• Resignation – John Martin, Select Board
Reports
• Select Board
• Ad Hoc Grants Committee Update
• Town Administrator Report
Presentations – Joint Meeting with Personnel, Policy and Procedures Board – 6:30PM
• Short and Long-Term Disability Options – Jim Russell, Standard Insurance Co.
Old Business
• Town Accountant Position – Update
• FY 20 Close - Update
• Assistant Accountant Position - Update
New Business: Action/Discussion
• Town Caucus - Discussion
• COVID-19 Update
• CARES Act – Update
• Open Space & Recreation Plan Update
• Hazard Mitigation Plan – Committee Update – (moved up)
• I.T. Updates
• Employee Leave Practice/Policy due to COVID-19
• DLTA Applications – Suggestions Shared HR, etc.
• Revenue & Expenditures – Update
• FY 22 Budget
• Any other necessary business that cannot await the next regular February 23rd Select Board Meeting.
Signatures
• Personnel Change Forms (PCF - PRF)
• PRF – Assistant to Highway Superintendent – Part Time – Benefitted – Highway Department
Licenses/Permits
• None
Warrants
• W 21-31 $252,275.86 Vendor Payable Warrant
• P 21-32 $283,595.97 Payroll Warrant
• PD 21-30A $177,224.97 Payroll Deduction Warrant with Hlth. Ins. & Retirement
• PD 21-32 $44.470.28 Payroll Deduction Warrant
Other Documents requiring Signatures
• GEG Contract for Relocation of Water Main onto Rte. 10 Manhan River Bridge
Minutes to Approve
• October 20, 2020
• January 12, 2021
Pending Items
• DOER Green Community Grant Update
• Charter Building Fomer Road
• Clearwater Woodland – boundary
• Greenway
Calendar & Announcements
• Select Board Meetings – February 23rd
• Select Board Meetings – March TBD
“Open Time for the Public”
The Select Board reserves a portion of its meetings for public comment and encourages participation as follows:
• Open time is a time when town residents can bring matters before the Select Board that require a minimum of discussion and are not on the agenda.
• Please try to keep your comments short and to the point. Plan on being allowed up to five minutes per person, not per topic, to speak at any meeting under open time, only.
• If it appears that the topic(s) being discussed will consume longer than the five minutes allocated then, at the discretion of the Chair, the matter will be placed on an upcoming Select Board meeting agenda.
• If you believe that your topic will require more time or desire to make a more formal presentation than is allowed under these guidelines, please contact the Town Administrator to ask to be put on a future agenda so that we can properly allocate enough time.
• You are free to ask questions or to make your point for all to consider. However, engaging in active debate with the Select Board or audience members will not be allowed. All comments and questions must be directed to the Chair of the Board.
• All remarks must be respectful and courteous, free of name-calling and personal attacks. Inappropriate language will not be tolerated.
Correspondence
Read any letters or comments received.
Executive Sessions
• MGL c. 30A, Sec 21, #2 – To conduct strategy sessions in preparation for negotiations with non-union personnel or to conduct collective bargaining sessions or contract negotiations with non-union personnel, Town Administrator.
Select Board to adjourn Executive Session and not return to Open Session |