Information for Meeting of Selectboard
Tuesday April 16, 2019 6:00 PM EDT

Town:Southampton, MA 
Board:Selectboard
Time:Tuesday April 16, 2019 6:00 PM EDT
Location:Town Hall-1st fl mtg rm
210 College Hwy
Agenda:
TOWN OF SOUTHAMPTON
SELECT BOARD AGENDA 

Tuesday, April 16, 2019 AT 6:00 PM
Town Hall
210 College Highway, Southampton, MA 01073
________________________________________
Pledge of Allegiance
•	Call to Order

Appointments
•	None

Hearings
•	 
Presentations
•	Boston Post Cane awarded to Genevieve Paszko

Quarterly Reports
•	Capital Improvement Committee, Finance Committee, PPPB

Reports
•	Selectmen
•	Town Administrator Report

Old Business
•	FY 2019 Budget and Expenditures Review 
•	Hampshire Regional Budget & Expenditure & Agreement Review
•	East Street Bridge – Update
•	DLTA – Open Space and Recreation Plan Update Scope of Services and vote for Affirmation of Community Commitment

New Business: Action/Discussion (Joint Meeting with Finance Committee for Operating and Capital budget requests and with Financial Warrant Articles and Capital Improvement Committee for Capital Requests)
•	COLA’s 
•	FY 20 Budget Review
o	Capital Budget Requests
o	Operating Budget Requests
•	Placement of the Grange Sign donated to the Town
•	Board of Assessors Letter recommending the town Exercise it’s Right of First refusal to acquire Lot 2E at 68 Pomeroy Meadow Road.
•	Right of First Refusal Lot 2E Pomeroy Meadow Road
•	Request to sign letter in support of Legislation for additional Community Preservation State matching funds.
•	Review Internal Applicants for Permanent Police Chief position
•	Appoint Permanent Full Time Police Chief
•	Board of Selectmen’s Annual Report
•	Any other necessary business that cannot await the April 22nd regular Select Board meeting.



Signatures
•	Personnel Change Forms (PCF) 
•	PRF – Police Department - Police Chief
•	PCF – Carol Goulet – Library – Temporary – Historical Preservation (Grant)

Licenses/Permits 
•	None


Warrants
W 19-41	$63,271.09

Other Documents requiring Signatures


Minutes to Approve
•	November 13, 2017

Pending Items
o	Town Hall Generator
o	Gunn Rd. traffic control request
o	Traffic Study Route 10
o	Open Space and Recreation Plan
o	DOER Green Communities Grant
o	Dog Complaint – White Loaf

Calendar & Announcements
•	Selectmen Meetings – April 16th &
•	May Meetings- May 2nd & May 7th Prior to annual Town Meeting

Articles for Annual Town Meeting 
•	Educational Awards (Scholarships)
•	Presentation of Certificates (State Certificates)
•	Citizen Petition to reduce Community Preservation surcharge percentage to 1%
•	By-law amendment to change Board of Selectmen to Select Board or Selectboard.
•	By-law amendment; amendment to last year by-law change
•	By-law amendment to Article 1 Town Meeting; Add a new Section 10 On matters requiring a two-thirds vote by statute, a count need not be taken unless the vote so declared by the Moderator is questioned by seven or more voters as provided in MGL c. 39, S 15. 
•	Authorization for Select Board to sign ten-year Recycling Contract
•	Change PPPB board to appointed members
•	Hampshire Regional school District 5-year contract with a three-year base with the option to renew two additional years for bus transportation
•	Join Pioneer Valley Mosquito Control Program This would also need a $5,000 appropriation to go along with it. (Board of Health)
•	Adjust eligibility factors for the seniors adjust from income level to $20,000 for single and to $25,000 for married couple.
•	Adjust eligibility factors for property tax exemption for senior citizens by reducing the minimum Age requirement from 70 years to 65 years.
•	FY 2020 Operating budget
•	FY 2020 Capital items
o	Highway Borrow $250,000 as a Debt Exclusion to fund the replacement of a large highway dump truck.  
o	Norris School Fire Alarm System $28,498 from Capital Stabilization Funds
o	Norris School Sidewalk replacement/repair $26,000 from Capital Stabilization
o	Norris School Borrow as a Debt Exclusion Group together as 1 Project for Building Improvement
a.	Sinks: $9,000
b.	Carpeting: $28,500
c.	Door Replaced and Repaired: $48,500
d.	Gutter Repair and Caulking: $10,500
e.	Masonry Work: $1,300
f.	TOTAL Debt exclusion: $97,800
o	Police Department Desktop Computer (5): $6,825 from Free Cash
o	Police Department Windows 10 and Office licenses: $8,200 from Free Cash 
o	Police Department Dispatch Console: $92,112 from Capital Stabilization
o	Police Department Borrow for Vehicle Cruiser: $46,672 as a Non Debt Exclusion

o	Fire Department Boiler Replacement: $7,250 from Capital Stabilization
o	Fire Department Fire Turnout Gear: $12,000 from Capital Stabilization
o	Fire Department Borrowing for fire Department Admin Vehicle as a NON Debt Exclusion

o	Library Roof Replacement: $20,000 out of Capital Stabilization
and
Roof Replacement: $24,000 from Operational Stabilization

o	Town Hall PC’s and Software (7 PCs): $8,029 from Free Cash

o	Building Department 10 drawer steel flat filing cabinet: $3,536 from Free Cash

	Town Clerk Ballot Machine: Take no action but hold in reserve $6,500 in Free Cash just in case the one we have fails.

Total Capital Funding out of Capital Stabilization: $185,860 (leaving balance of $695.20)
Total Capital Funding out of Free Cash: $33,090 (Does include holding $6,500 ballot) (leaving a balance of $43,228.25)
Total Capital Funding out of Operating Stabilization: $24,000 (leaving a balance of $345,268.70)
Total Capital Funding out of Debt/Capital Exclusion: $347,800
Total Capital Funding out of Borrowing NON Debt Exclusion: $92,858

•	Revolving Funds (renewal) of spending limits
•	Revolving Funds Add Conservation Commission for Forestry undertaken on Town Conservation land.
•	Revolving Funds Add Fire Department for Forestry Equipment from Burning Permits.
•	Transfer for Amortization of WPAT Bonds
•	Transfer for Ambulance Related expenses and Wages ($100,000)
•	Transfer for Ambulance Loan Repayment ($65,000 from Ambulance receipts Reserved for Appropriation
•	Transfer to Ambulance Stabilization ($10,000)
•	Transfer Station Enterprise Fund FY 2020 Budget
•	Water Enterprise FY 2020 Budget
•	Report of the Community Preservation Committee
•	Funding CPC Acquisition of 68 Pomeroy meadow Road.
•	Funding for prior Year Bill for Cook Road acquisition$2,762.50 Community preservation Surcharges – Open Space account
•	Article to fund the extra costs of having 2 Police Officers in the Academy during FY 2020 $35,420.05 from Operating Stabilization



Calendar & Announcements
•	Selectmen Meetings – April 22, 2019
•	Selectmen meetings May – May 2nd & May 7th before the ATM

Open Time for the Public
The Select Board reserves a portion of its meetings for public comment and encourages participation as follows:
•	Open time is a time when town residents can bring matters before the Select Board that require a minimum of discussion and are not on the agenda.
•	Please try to keep your comments short and to the point. Plan on being allowed up to five minutes per person, not per topic, to speak at any meeting under open time, only.
•	If it appears that the topic(s) being discussed will consume longer than the five minutes allocated then, at the discretion of the Chair, the matter will be placed on an upcoming Board of Selectmen meeting agenda.
•	If you believe that your topic will require more time or desire to make a more formal presentation than is allowed under these guidelines, please contact the Town Administrator to ask to be put on a future agenda so that we can properly allocate enough time.
•	You are free to ask questions or to make your point for all to consider. However, engaging in active debate with Board of Selectmen or audience members will not be allowed. All comments and questions must be directed to the Chair of the Board.
•	All remarks must be respectful and courteous, free of name-calling and personal attacks. Inappropriate language will not be tolerated.
Executive Sessions
•	MGL c. 30A. Sec 21 #2 – To conduct strategy sessions in preparation for negotiations with non-union personnel or to conduct collective bargaining sessions or contract negotiations with non-union personnel. (Full-Time Police Chief Contract)
•	MGL c. 30A Sec 21 (a) # 6 – To consider the purchase, exchange, lease or value of real estate, if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body.  68 Pomeroy Meadow Road.
•	MGL c. 30A Sec 21 (a) # 3 – To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and the chair so declares.  Police Officers – New England Benevolent Police Association
•	MGL c. 30A Sec 21 (a) # 3 – To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and the chair so declares.  Dispatchers – New England Benevolent Police Association
•	MGL c. 30A Sec 21 (a) # 3 – To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and the chair so declares.  Local 98 International Union of Operating Engineers (Highway)


Select Board to vote to a
Scheduled By:Scott Szczebak
Posted At:Mar 14, 2019 6:04 PM EDT
Last Modified:Jul 10, 2019 10:53 AM EDT
Minutes:Minutes are not on record with the Town Clerk's office
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Minutes and Associated Documents

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04-16-2019 Select Board Regular.pdf  (download) 217 Kb Jul 10, 2019 10:53 AM EDT

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