| Agenda: | Meeting of Berlin, MA Library Trustees
Tuesday July 14, 2020 5:30 PM EDT
Virtual Meeting Only in light of Covid-19 pandemic
Log in information follows
Notice and Agenda
Notice
Pursuant to Governor Baker’s March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law, G.L. c. 30A, §18, and the Governor’s March 15, 2020 Order imposing strict limitation on the number of people that may gather in one place due to the outbreak of the Coronavirus 2019 (COVID-19), this meeting of the Town of Berlin Library Trustees will be conducted via remote participation to the greatest extent possible.
No in-person attendance of members of the public will be permitted, but every effort will be made to ensure that the public can adequately access the proceedings in real time, via technological means. The Town of Berlin will use best efforts to post an audio or video recording, transcript, or other comprehensive record of proceedings as soon as possible after the meeting on:
· The Town’s Webpage: http://www.townofberlin.com/berlin-tv.
· The Town’s YouTube channel: https://www.youtube.com/user/townofberlintv
· Approved minutes will be posted to www.mytowngovernment.org/01503.
For this meeting, members of the public who wish to attend the virtual meeting may attend via the Zoom Webinar platform in one of two ways: (1) with both audio & video access, or (2) by telephone/audio only.
Zoom Virtual Meetings:
Zoom Meetings provide remote meeting capability for meeting participants and audience members alike. Meeting attendance can be achieved in one of two ways (either way, see log-in directions at the end of this meeting posting):
(1)Video conference (recommended) – requires an Internet-enabled device with a camera and microphone (laptop, tablet, smartphone, or PC - there needs to be a camera and microphone to be seen, heard and hear discussion); or
(2)Telephone only – By making a telephone call to a Zoom Meeting access telephone number and entering the meeting ID#. You will be unable to see other meeting participants or any documents presented during the meeting.
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Agenda
I. Call to Order
II. Announcements
Virtual meetings of the Library Trustees are generally recorded for transmission on both the Berlin Cable Television Access Channel and YouTube. Your voice and image may be recorded.
III. Review previous Meeting Minutes
IV. Review Director's Report
V. Review Financials
VI. Old Business
A. Septic Replacement progress and next steps
i. Nashoba Valley Board of Health: request for deadline extension of construction completion (J. Mitchell): who will be point person on this?
ii. Draft article for Special Town Meeting: request to extend sunset provision of septic warrant to June 30, 2022 (from June 30, 2021), or date to line up with Nashoba Valley BoH extension. Who will be point person on this?
B. Administrative Consent Order with Penalty (ACOP) update, especially re: well and town article in case replacement needed
C. FY21 budget proposed cuts/changes: updates?
D. Reopen/restarting services updates: how much usage? Items outstanding? Ability to borrow from other libraries?
E. Outreach to Rockwell Apts
F. Berlin Garden Tour reportback
5. New Business
A. Summer Reading
B. Fall and winter events
C. State Advocacy: Library Construction Bond Fund, Sen. Lesser amendment
D. Friends update?
6. Trustees' Concerns
A. Municipal Vulnerability Program (MVP) training reportback: J. Mitchell
B. Transition tasks: DiCalogero stepping down, Yates stepping in
C. Elections to roles: Chair, Clerk
D. Open Meeting Law: New June 2020 guidance from Attorney General re: in-person meetings, ADA accessibility. https://mailchi.mp/051023e5ffdb/this-month-in-the-division-of-open-government-1551262?e=49df3565d8
EXECUTIVE SESSION – The Library Trustees will enter executive session pursuant to Massachusetts General Law Chapter 30A, Section 21 (a)
NONE SCHEDULED
And will return to open session thereafter:
c to further conduct its regular business meeting
c only to adjourn the meeting
ADJOURNMENT
· Listed agenda items were reasonably anticipated by the Chair and may be discussed at the meeting. Other items not listed may also be brought up for discussion to the extent permitted by law. Items may be taken out of printed order.
· Meeting posted in accordance with the Open Meeting Law - M.G.L. Chapter 30A, §§ 18-25, inclusive.
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ZOOM WEBINAR: DIAL-IN INSTRUCTIONS FOR AUDIENCE
AUDIO/VIDEO or TELEPHONE-ONLY ACCESS
Zoom webinar scheduled for Tuesday June 9, 2020 5:30 PM EDT (USA and Canada)
WEBINAR: If joining with audio and video, internet enabled device, use this link to join the webinar:
https://us02web.zoom.us/j/87445189741
Or iPhone one-tap : US: +16465588656,,87445189741# or +13017158592,,87445189741# Or Telephone: Dial US: +1 646 558 8656 or +1 301 715 8592
International numbers available: https://us02web.zoom.us/u/kxw8spVDn
Telephone callers – In-call codes you may use are:
· *6 to turn your phone microphone on and off
· *9 to ‘raise your hand’ to be called on from the audience.
Every effort will be made to note the order in which audience members have raised their hand to be ‘called upon’. However, please note that outside of public hearings, discretion to entertain comments and questions from the audience rests with the Chair pursuant to the Massachusetts Open Meeting Law. When recognized by the Chair, the caller must clearly state his/her name and address before asking a question or making a comment. |