Information for Meeting of ASRSD - School Building Committee (Ayer Shirley Regional School District)
Thursday October 16, 2014 7:00 PM EDT

Meeting
ASRHS School Building Committee
Ayer/Shirley Regional High School
(Large Group Instruction Room)
Ayer, MA
October 16, 2014 at 7:00 p.m.
[Meeting #75]
Agenda
1.	Call to Order:
2.	Review & Approval of Minutes:					(DWMP)
a.	August 14, 2014 SBC meeting minutes. Vote expected. 
b.	September 11, 2014 SBC meeting minutes. Vote expected.

3.	Construction and Schedule update 					(Consigli)
4.	Change Order & Budget Approvals
a.	Consigli’s GMP Change Order #7 in the amount of $141,634.38 (Backup Attached) Vote Expected.
b.	SMMA Contract Amendment #23 for additional on-site ACM Monitoring in the amount of $42,350.00. (Backup Attached). Vote Expected.

c.	DWMP Contract Amendment #6 for additional Owner’s testing in the amount of $40,000.00. (Backup Attached). Vote Expected. 

d.	Budget Revision Request #10 transferring the following amounts (Backups Attached) Vote Expected:

i.	$141,634.38 from Construction Contingency to the Construction Budget to cover the total of GMP Change Order #7. Remaining Construction Contingency balance after transfer of funds will be $2,316,877.21.

ii.	$42,350.00 from A&E Other Reimbursable Costs to A&E Hazardous Materials to cover ACM Monitoring. Remaining A&E Other Reimbursable Costs balance after transfer of funds will be $3,797.80.

iii.	$40,000.00 from Owner’s Contingency to Miscellaneous Project Cost for Testing Services. Remaining Owner’s Contingency balance after transfer of funds will be $332,531.00.

5.	Invoices Submitted for Approval: 
a.	SMMA’s September Invoice #0041499 in the amount of $45,400.00 for Construction Administration phase services. (Invoice Attached) Vote Expected. 
b.	DWMP September Invoice #35 in the amount of $49,963.25 for Construction Administration phase OPM services. (Invoice Attached) Vote Expected. 

c.	Consigli September Construction Invoice #19. (Invoice Attached). Vote Expected.
d.	ASRSD various FF&E invoices in a total amount of $84,371.99 (All Invoices attached) Vote Expected
e.	ASRSD Invoice # SUR1873 from Institution Recycling Network, Inc. in the amount of $18,850.00 for
f.	ASRSD Invoice #1321 from Pods in the amount of $1,179.97 for 16’ containers. (Invoice attached) Vote Expected.

g.	ASRSD Invoices #INV52402 and #INV53529 from Rent-a-Crate in the total combined amount of $3,581.91 (Invoice attached). Vote Expected. 

h.	ASRSD Invoice from National Grid in the amount of $1,098.78 (Invoice attached). Vote Expected. 
i.	ASRSD Invoices #17149 and #17386 from Party Potties in the amount of $780.00 for temporary facilities (Invoice attached). Vote Expected. 
j.	ASRSD Invoice #XJJ3PP769 from Dell in the amount of $5,699.96. (Invoice attached). Vote Expected.

k.	ASRSD Invoices #000036965 and #000036966 from Focus Technology Solutions for the total combined amount of $13,600.00 for configurations. (Invoices attached). Vote Expected.
l.	ASRSD Invoice #087371 from Casey Engineered Maintenance Systems in the amount of $187.50 for consulting. (Invoice attached). Vote Expected.
m.	ASRSD Invoices from Valley Communications Systems, Inc. in the total combined amount of $4,048.00 for telephone installation beyond the scope of work. (Invoice attached). Vote Expected.
6.	Work Group updates: 
a.	Finance
b.	Interiors
c.	PR 
d.	IT
7.	Other topics not reasonably anticipated 48 hours prior to meeting
8.	Public comments may be heard by the SBC chair
9.	Note: Next SBC Meeting date: Thursday, November 13, 2014
10.	Adjourn -