| Agenda: | **updated 4/16/2020**
BOARD OF SELECTMEN’S MEETING
Tuesday, April 21, 2020 at 7:00 p.m.
Virtual Meeting Only in light of COVID-19 pandemic
Log in information follows
NOTICE/AGENDA
NOTICE
Pursuant to Governor Baker’s March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law, G.L. c. 30A, §18, and the Governor’s March 15, 2020 Order imposing strict limitation on the number of people that may gather in one place due to the outbreak of the Coronavirus 2019 (COVID-19), this meeting of the Town of Berlin Board of Selectmen will be conducted via remote participation to the greatest extent possible.
No in-person attendance of members of the public will be permitted, but every effort will be made to ensure that the public can adequately access the proceedings in real time, via technological means. The Town of Berlin will use best efforts to post an audio or video recording, transcript, or other comprehensive record of proceedings as soon as possible after the meeting on:
• The Town’s Webpage: http://www.townofberlin.com/berlin-tv.
• The Town’s YouTube channel: https://www.youtube.com/user/townofberlintv
• Approved minutes will be posted to www.mytowngovernment.org/01503.
For this meeting, members of the public who wish to attend the virtual meeting may attend via the Zoom Webinar platform in one of two ways: (1) with both audio & video access, or (2) by telephone/audio only.
Zoom Virtual Meetings:
Zoom Meetings provide remote meeting capability for meeting participants and audience members alike. Meeting attendance can be achieved in one of two ways (either way, see log-in directions at the end of this meeting posting):
(1) Video conference (recommended) – requires an Internet-enabled device with a camera and microphone (laptop, tablet, smartphone, or PC - there needs to be a camera and microphone to be seen, heard and hear discussion); or
(2) Telephone only – By making a telephone call to a Zoom Meeting access telephone number and entering the meeting ID#. You will be unable to see other meeting participants or any documents presented during the meeting.
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AGENDA
CALL TO ORDER
ANNOUNCEMENTS
Meetings of the Board of Selectmen are generally recorded for transmission on both the Berlin Cable Television Access Channel and YouTube. Your voice and image may be recorded.
APPROVAL OF MINUTES
• April 6, 2020
CORRESPONDENCE
GENERAL PUBLIC COMMENT (IF BOARD DESIRES)
HEARINGS, APPOINTMENTS, AND PRESENTATIONS
• 7:10 PM – Fire Chief visit – monthly dept. report
TOWN ADMINISTRATOR REPORT - online at:
http://www.townofberlin.com/town-administrator/pages/town-administrator-reports
OLD BUSINESS
• UPDATE: 2019 Annual Town Report
• UPDATE: 2020 Annual Town Meeting warrant
• UPDATE: 2020 Annual Town Meeting action calendar
• UPDATE: FY2020 and FY2021 budgets
NEW BUSINESS
• UPDATE: Applicant’s proposed Community Outreach Meeting Notice via remote participation and CCC requirements for remote participation– Marijuana Retail Sale Establishment proposed for 64 Banner Road, Berlin, MA (Applicant: C3 Industries, Ann Arbor, MI).
• VOTE: Collector/Treasurer request to adopt local option provisions of Chapter 53 of the Acts of 2020 relative to tax payment deadlines.
• VOTE with regard to procurement of a Council on Aging Van:
o 1) APPROVE WRTA's procurement of the van quoted, and
o 2) AUTHORIZE payment with local funds for $1,708 (balance needed over state funding to provide WRTA the full-purchase price)
BOARD QUESTIONS & COMMENTS
EXECUTIVE SESSION – The Board will enter executive session pursuant to Massachusetts General Law Chapter 30A, Section 21 (a)
NONE SCHEDULED
And will return to open session thereafter:
to further conduct its regular business meeting
only to adjourn the meeting
ADJOURNMENT
• Listed agenda items were reasonably anticipated by the Chairman and may be discussed at the meeting. Other items not listed may also be brought up for discussion to the extent permitted by law. Items may be taken out of printed order.
• Meeting posted in accordance with the Open Meeting Law - M.G.L. Chapter 30A, §§ 18-25, inclusive.
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ZOOM WEBINAR: DIAL-IN INSTRUCTIONS FOR AUDIENCE
AUDIO/VIDEO or TELEPHONE-ONLY ACCESS
Zoom webinar scheduled for
Tuesday, April 21, 2020
7:00 PM Eastern Time (US and Canada)
WEBINAR: If joining with audio and video, internet enabled device, use this link to join the webinar:
https://zoom.us/j/148969555?pwd=VFZFbWZ4S21GMUowRnZUR2EvWWhwQT09
Password: 588895
iPHONE one-tap:
US: +16465588656,,148969555# or +13126266799,,148969555#
Webinar ID: 148 969 555
TELEPHONE: If joining by telephone only, dial one of these numbers below, using the telephone number that Zoom provides (and we do not control) which is geographically closest to your current location (toll-call rates apply for those with fee-restricted or prohibited telephone geographic reach):
US:
+1 646 558 8656 - New York City, New York
+1 312 626 6799 - Chicago, Illinois
+1 301 715 8592 – Maryland/Metro Washington, D.C. area
+1 346 248 7799 – Houston, Texas
+1 669 900 9128 – San Jose, California
+1 253 215 8782 – Washington State
Webinar ID: 148 969 555
International numbers available at: https://zoom.us/u/abFKK3MJXD
Telephone callers – In-call codes you may use are:
• *6 to turn your phone microphone on and off
• *9 to ‘raise your hand’ to be called on from the audience.
Every effort will be made to note the order in which audience members have raised their hand to be ‘called upon’. However, please note that outside of public hearings, discretion to entertain comments and questions from the audience rests with the Chairman pursuant to the Massachusetts Open Meeting Law. When recognized by the Chair, the caller must clearly state his/her name and address before asking a question or making a comment.
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