| Agenda: | TOWN OF SOUTHAMPTON
SELECT BOARD AGENDA
Tuesday, April 14, 2020 AT 6:00 PM Amended 04/13/2020 3:00 pm
Town Hall
210 College Highway, Southampton, MA 01073
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Please note that due to the COVID-19/Coronavirus outbreak and due to Governor Baker’s Order that Town Hall is closed to the public in regards to public meetings of the Select Board unless otherwise postponed or cancelled. Otherwise they will livestream the Select Board meeting via Zoom on the internet and via Public Access TV on Charter/Spectrum Channel 191. In person attendance and Public Comment at Select Board Meetings will be suspended until further notice. If you e-mail a written Public Comment before the scheduled Select Board Meeting it will be read at that Select Board Meeting, if you e-mail a written Public Comment after viewing something at a live-streamed Select Board Meeting it will be read at the next Select Board Meeting. Please send your Public Comments via e-mail to Selectmen@townofsouthampton.org Please note that all Public Comments must be within the requirements of the Policy on Public Comments listed in the “Open Time for the Public” below:
To Watch on Computer/Tablet or phone
• Go to Zoom.us/join
o Hit “Join a meeting” in top right of screen
o Type in Meeting ID: 177-944-560
o Password: 759319
o Hit “Join”
o Please be sure to mute your device when joining in
Note: to join in video meeting with cell phone you will need to down load the zoom app from the app store.
Pledge of Allegiance
• Call to Order
Appointments/Resignations
• Resignation: Tom Quinlan, Building Commissioner effective May 4, 2020
Hearings
• None
Reports
• Select Board
• Town Administrator Report
Presentations
• None
Old Business
• Shared Building Commissioner – Update
• East Street Bridge – Update
• Easthampton Media Contract
• Next Steps disposal of surplus Real Property 93 College Highway
New Business: Action/Discussion
• COVID-19 – Update
• Extension of Due Dates for Real Estate and Personal Property Tax until June 1, 2020
• Municipal Relief – COVID-19
o Town Meetings may be conducted after June 30, 2020 if there is an immediate threat to the health or safety of persons or property.
o If a town is unable to approve a budget for the upcoming Fiscal year by June 30th due to a public health or safety emergency that delays holding the Town Meeting the Department of Revenue may allocate a 1/12 budget for July bases on the total budget approved for the most recent fiscal year.
o For FY 2021 only if adoption of an annual budget is delayed due to the Governor’s State of Emergency beyond June 30, 2020 the DOR Director of accounts may authorize a town to use Free cash and funds in an enterprise or special revenue accounts for FY 2021 expenditures.
o If the current COVID-19 State of Emergency results in deficient spending in FY 2020 the act permits a town to amortize that deficit over Fiscal years 2021 to 2023 inclusive.
o Take-out Beer & Wine sales for S12 licensed Restaurants allowed for off premise consumption under specific circumstances.
o Extension of Land use Permit Deadlines for hearings and approvals.
• Building Commissioner Job Posting
• Town Caucus postponement until May 12, 2020 due to COVID-19 concerns
• Zoom Meeting use for other Boards and Committees
• Draft Audit Management Letter
• Any other necessary business that cannot await the April 28th regular Select Board meeting.
Signatures
• Personnel Change Forms (PCF)
• None
Licenses/Permits
• Tin Can Alley, 74 College Highway – S12 Alcohol License Holder – Request change of Managers to Lisa A. Yamilkoski from Joan E. Yamilkoski
Warrants
• P 20-40 $279,470.15 Payroll Warrant
• PD 20-40 $45,091.55 Payroll Deduction Warrant
Other Documents requiring Signatures
• None
Minutes to Approve
• March 25, 2019
• February 4, 2020
• February 18, 2020
Pending Items
• College Highway Land Donation
• Dog Complaint – White Loaf
• Open Space & Recreation Plan Update
• DOER Green Community Grant Update
Calendar & Announcements
• Select Board meetings – April 28th
• Select Board meetings – May 12th & May 26th
“Open Time for the Public”
The Select Board reserves a portion of its meetings for public comment and encourages participation as follows:
• Open time is a time when town residents can bring matters before the Select Board that require a minimum of discussion and are not on the agenda.
• Please try to keep your comments short and to the point. Plan on being allowed up to five minutes per person, not per topic, to speak at any meeting under open time, only.
• If it appears that the topic(s) being discussed will consume longer than the five minutes allocated then, at the discretion of the Chair, the matter will be placed on an upcoming Select Board meeting agenda.
• If you believe that your topic will require more time or desire to make a more formal presentation than is allowed under these guidelines, please contact the Town Administrator to ask to be put on a future agenda so that we can properly allocate enough time.
• You are free to ask questions or to make your point for all to consider. However, engaging in active debate with the Select Board or audience members will not be allowed. All comments and questions must be directed to the Chair of the Board.
• All remarks must be respectful and courteous, free of name-calling and personal attacks. Inappropriate language will not be tolerated.
Read any letters or comments received.
Executive Sessions
• MGL c. 30A Sec 21 (a) # 3 – To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and the chair so declares. Police Officers – New England Benevolent Police Association
Select Board to adjourn Meeting and not return to Open Session |