Information for Meeting of Personnel Policy & Procedure Board
Thursday July 11, 2019 6 PM EDT

Town:Southampton, MA 
Board:Personnel Policy & Procedure Board
Time:Thursday July 11, 2019 6 PM EDT
Location:Town Hall-2nd fl mtg rm
210 College Hwy
6:00 PM - Call to Order

6:00 PM - Open Time for Public

Regular Business

•	Review and Approve Minutes for June 27, 2019

New Business

•	PCF – Dawn Young – Assessor Office – Administrative Assistant – Part-Time
•	PCF – Angela Bolduc – Town Clerk Office – Assistant Town Clerk - Resignation
•	Discussion Items

o	Combine Administrative Assistant positions for Assessor and Town Clerk offices 

o	PRF Discussion
Discussion on eliminating the requirement for PRF with all PCF's. PRF's should be required for creating a new position, re-scoring a position and funding approval. PRF's have already been approved for replacing an employee. 
o	Offer Letter Discussion

o	PCF Form Revision Discussion
Discussion to adopt new PCF. It is imperative that there is a hire/effective date on the PCF. At present, the intent is that the PCF is not effective until it is approved by all boards. The effective date is necessary for retirement calculations, retro calculations, accrual calculations, step increases as well as benefit start dates. I have attached a user-friendly PCF form that includes all the required information for all users involved.
o	Personnel Flowchart Review/Discussion
Discussion to review/distribute a Personnel Flowchart on PRF and PCF procedures
o	Benefit Policy
The Treasurer's office would like to include the Benefit Policy in the Personnel Rules and Regulations 


Respectfully Submitted by Arthur Lawrence, Chairman PPPB
Scheduled By:Arthur Lawrence
Posted At:Jul 5, 2019 6:44 AM EDT
Last Modified:Jul 10, 2019 6:02 AM EDT
Minutes:Minutes are not on record with the Town Clerk's office
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Minutes and Associated Documents

July 11 2019 PPPB Minutes.pdf  (download) 75 Kb Aug 8, 2019 7:27 PM EDT

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Meeting Revision History

Jul 8, 2019 2:08 PM EDTAgenda Details...
Jul 10, 2019 6:02 AM EDTAgenda Details...