Information for Meeting of Selectboard
Thursday July 09, 2020 6:00 PM EDT

TOWN OF SOUTHAMPTON
SELECT BOARD AGENDA 

           Thursday, July 9, 2020 AT 6:00 PM 
Town Hall (Virtual Zoom Meeting)
210 College Highway, Southampton, MA 01073
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Please note that due to the COVID-19/Coronavirus outbreak and due to Governor Baker’s Order that Town Hall is closed to the public in regards to public meetings of the Select Board unless otherwise postponed or cancelled.  Otherwise they will livestream the Select Board meeting via Zoom on the internet and via Public Access TV on Charter/Spectrum Channel 191.  In person attendance and Public Comment at Select Board Meetings will be suspended until further notice.  If you e-mail a written Public Comment before the scheduled Select Board Meeting it will be read at that Select Board Meeting, if you e-mail a written Public Comment after viewing something at a live-streamed Select Board Meeting it will be read at the next Select Board Meeting.  Please send your Public Comments via e-mail to Selectmen@townofsouthampton.org  Please note that all Public Comments must be within the requirements of the Policy on Public Comments listed in the “Open Time for the Public” below:

To Watch on Computer/Tablet or phone
•	Go to Zoom.us/join
o	Hit “Join a meeting” in top right of screen
o	Type in Meeting ID: 878-8841-9140
o	Password: 587639
o	Hit “Join”
o	Please be sure to mute your device when joining in

Note: to join in video meeting with cell phone you will need to down load the zoom app from the app store.
Call in Telephone #646-558-8656


Pledge of Allegiance
•	Call to Order

Appointments/Resignations
•	Raymond Lacourse – Finance Committee – Appointment – Term to expire at the 2020 Annual Town Election, Sept. 1, 2020
•	William Walden – Board of Registrars – Term to expire 06/30/2022
•	Temporary Emergency Management Director – Charlie Kaniecki, Term to expire 08/18/2020

Presentations
•	None

Reports
•	Select Board
•	Town Administrator Report

Old Business
•	East Street Bridge – Update
•	Open Space Committee Discussion Permanent Committee and – Committee Charge


New Business: Action/Discussion
•	Building Commissioner – Recommendation of Candidate
•	Norris School Lighting Upgrade – Eversource Incentives
•	End of Year Departmental Transfers #3
•	Special Municipal Employee status for Conservation Commission Wetland’s Consultant position
•	Vacation Carryover request – Chief Ian Illingsworth, 3 days (24 hours).
•	COVID-19 – Update
•	Town Meeting Update 
•	Town Election Update
•	FY 21 Budget
•	Any other necessary business that cannot await the next regular July 21st Select Board meeting.

Signatures
•	Personnel Change Forms (PCF) 
•	None
Licenses/Permits 
•	One Day Wine & Malt – Claire Martin – Conant Park Pavilion – Party, August 1, 2020, 2 PM to 10 PM – conditional on Pavilion opening and group size allowable

Warrants
•	W 20-51	$156,334.99		Vendor Payable Warrant
•	P 20-52	$295,539.68		Payroll Payable Warrant 
•	PD 20-52	$62,979.92		Payroll Deduction Warrant
•	PD 20-52A	$184,767.39		Payroll Deduction Warrant, Retirement & Union Dues
•	P 20-52LS	$128,677.00		Payroll Payable Warrant
•	W 20-53	$314,187.20		Vendor Payable Warrant
•	W 21-1	$964,587.04		Vendor Payable Warrant 

Other Documents requiring Signatures
•	FRTA – COA Grant

Minutes to Approve
•	April 23, 2019 HMAC 5 Town Advisory Committee
•	March 24, 2020
•	March 31, 2020


Calendar & Announcements
•	Select Board meetings July 21st
Select Board Meetings - August 4th & 18th

Proposed Articles for Annual Town Meeting 
Community Preservation Requests
Report of the Community Preservation Committee
o	$7,500 for CPC for Annual Operating Expenses
o	Installation of handicap accessible ramp to Parish hall of First Congregational Church of Southampton $12,000
o	Safe access to and use of trails for ConCom $7,000
o	20% of a Mass Trails Grant for ConCom $17,000
o	Southampton Historical Society for restoration of the Clark-Chapman house $53,000
o	Park Commission for the installation of two Pickle Ball Courts at Conant Park $115,000
Revolving Funds (renewal) of spending limits
Transfer for Amortization of WPAT Bonds
Capital Requests
o	Highway Department single action dump truck with plow and sander $247,100 borrowing
o	Highway Dept. F550 equivalent with plow and drop in sander $140,000 borrowing
o	Library, Security system $5,800
o	Building Dept., Wide Format Scanner $7,000
o	Norris School PA system, $20,593.54
o	Norris School, gutter repair and sealing $25,000
o	Norris School, Bathroom dividers, $8,650
o	Norris School Replace laptops for teachers, $23,000
o	Norris School, Classroom Projectors, $6,400
o	Norris School, Kitchen Oven, $9,000
o	Norris School, Hood fire suppression for range and oven, $2,075
o	Police Dept. Portable Radios, $18,000
o	Tasers 3 units, $12,600
o	Police cruiser replacement $56,600 Borrowing
o	Fire Dept, Thermal Imaging Cameras $8,100 Free cash
o	Town hall, telephone system, $10,898
o	Desktop PC’s replacement (6) $7,600 Capital stabilization
o	HRHS Heating & Cooling System refurbishing $55,450?
Transfer Station Enterprise Fund FY 2021 Budget
Water Enterprise FY 2021 Budget
Easthampton media _ PEG Access Equipment for Town hall $47,895.50

“Open Time for the Public”
The Select Board reserves a portion of its meetings for public comment and encourages participation as follows:
•	Open time is a time when town residents can bring matters before the Select Board that require a minimum of discussion and are not on the agenda.
•	Please try to keep your comments short and to the point. Plan on being allowed up to five minutes per person, not per topic, to speak at any meeting under open time, only.
•	If it appears that the topic(s) being discussed will consume longer than the five minutes allocated then, at the discretion of the Chair, the matter will be placed on an upcoming Select Board meeting agenda.
•	If you believe that your topic will require more time or desire to make a more formal presentation than is allowed under these guidelines, please contact the Town Administrator to ask to be put on a future agenda so that we can properly allocate enough time.
•	You are free to ask questions or to make your point for all to consider. However, engaging in active debate with the Select Board or audience members will not be allowed. All comments and questions must be directed to the Chair of the Board.
•	All remarks must be respectful and courteous, free of name-calling and personal attacks. Inappropriate language will not be tolerated.

Read any letters or comments received.

Executive Sessions
•	MGL c. 30A, Sec 21, #2 – To conduct strategy sessions in preparation for negotiations with non-union personnel or to conduct collective bargaining sessions or contract negotiations with non-union personnel.  


Select Board to adjourn Meeting and not return to Open Session