| Agenda: | TOWN OF SOUTHAMPTON
SELECT BOARD AGENDA
Tuesday, November 23, 2021 AT 6:00 PM
Town Hall
1st Floor Meeting Room
210 College Highway, Southampton, MA 01073
________________________________________
Pledge of Allegiance
• Call to Order
Public Hearings
• None
Presentations
• VoIP phone system – Ad Hoc Technology Committee – David Rooks & Chris Sorenson
“Open Time for the Public”
The Select Board reserves a portion of its meetings for public comment and encourages participation as follows:
• Open time is a time when town residents can bring matters before the Select Board that require a minimum of discussion and are not on the agenda.
• Please try to keep your comments short and to the point. Plan on being allowed up to five minutes per person, not per topic, to speak at any meeting under open time, only.
• If it appears that the topic(s) being discussed will consume longer than the five minutes allocated then, at the discretion of the Chair, the matter will be placed on an upcoming Select Board meeting agenda.
• If you believe that your topic will require more time or desire to make a more formal presentation than is allowed under these guidelines, please contact the Town Administrator to ask to be put on a future agenda so that we can properly allocate enough time.
• You are free to ask questions or to make your point for all to consider. However, engaging in active debate with the Select Board or audience members will not be allowed. All comments and questions must be directed to the Chair of the Board.
• All remarks must be respectful and courteous, free of name-calling and personal attacks. Inappropriate language will not be tolerated.
Qtrly. Reports
• Water Commissioners – Jim Walunas - Water Commissioner Chair
• Public Safety Complex Building Committee – Charlie Kaniecki, Chair
• Police Dept. – Ian Illingsworth, Police Chief
• Fire/EMS/EMD – John workman, Fire Chief
Appointments/Resignations
• Brianna Eichstaedt – Resignation – Part-Time Police Officer – Police Dept.
• Diana Federman – re-appointment - Ad Hoc Grant Committee – Term to expire November 30, 2022
• Diana Federman – re-appointment - Open Space Committee – Term to expire June 30, 2022
• Edward Gibson – re-appointment - Ad Hoc Grant Committee – Term to expire November 30, 2022
• Kaitlyn Swistak-Rooks – re-appointment - Ad Hoc Grant Committee – Term to expire November 30, 2022
• Christine Fowles – re-appointment - Ad Hoc Grant Committee – Term to expire November 30, 2022
• Aliza Pluta – Ad Hoc Cost Efficiencies Committee – Term to expire November 30, 2022
• Janet Cain – Ad Hoc Cost Efficiencies Committee – Term to expire November 30, 2022
• Bradley Okscin – Ad Hoc Cost Efficiencies Committee – Term to expire November 30, 2022
• Ian Illingsworth – Ad Hoc Cost Efficiencies Committee – Term to expire November 30, 2022
Reports
• Town Administrator Report
• Select Board
• Ad Hoc Grant Committee
Old Business
• Audit Update Outstanding Issues - Questions
• Annual Audit Contract Scope of Work - Responses
• East Street Bridge – Update
New Business: Action/Discussion
• COA – request for Staffing Proposal
• COVID-19 Update
• CARES Act – Update
• Revenue & Expenditures FY 2022 – Update
• Cost Efficiencies Alternative Committee Discussions & Appointments
• Right of First Refusal – Map 29, Lot 65 – MGL 61A
• Charter/Spectrum Coverage Map
• ARPA Survey Update
• FY 2023 Budget Process
• Requests for Special Town Meeting Articles – final vote
o Police Wage Transfer $15,000 from Police Wage Account to Police Overtime Account
o Police Expense Transfer $13,000 from Police Wage Account to Police Expense Account
o Police Building Expense Transfer $3,000 from Communications Expense Account to Police Building Expense Account.
o Police Equipment Maintenance Transfer $4,650 from Regional Lock-up Assessment
o Unpaid Previous Fiscal Year Bills (2 highway & Cemetery)
o Library Request for Funding to Meet their State Requirement $9,879 from Retirement Contributory
o Employment Advertising Transfer $105 from Select Board Expense
o Town Accountant Expenses Transfer from Salary $9,878.40 from Accountant Wages
o Replacement Dump/Plow Truck Highway – Borrowing - $294,000 from borrowing
o Tree Expenses Transfer $8,000 from Operational Stabilization
o Transfer Station $25,500 from Retained Earnings to purchase 2 Replacement Recycling Containers
o Elections – 1 Voting Machine for new Precinct - $5,700 from Retirement Contributory
o Fire/EMS Wages $30,000 from Ambulance Receipts Reserved for Appropriation
o Town Accountant Expenses for Tax Re-cap submittal $1,560 from Assistant Town Accountant Wages
o Transfer for FY 2021 Financial Close ($xx,xxx) from Operational Stabilization
o Transfer for payment of New Ambulance debt $62,000 Principal, $3,000 Interest from Ambulance receipts Reserved for Appropriation
o Others received (Annual Audit)
o Community Preservation Sponsored Articles
Canal $20,000 for PVPC from Historical Preservation Account
Greenway $270,000 for acquiring Right of way and Design from Undesignated account
PARC $86,500 for Conant Park Path and Splash Pad from Undesignated Account.
• Any other necessary business that cannot await the next regular December 7th Select Board Meeting.
Signatures
• Personnel Change Forms (PCF - PRF)
• PCF – Brianna Eichstaedt – Resignation – part-time Police Officer – Police Dept.
• PCF – Janine Domina – Admin Assessor – Assessors - Additional 12 Week Temporary Hour Extension.
• PCF – David Zagorski – Temporary Principal Assessor – Assessors – Additional 12 Week Temporary Appointment
• PCF – Melissa Roberts Cote – Leave of Absence from part time Dispatcher – Police dept.
• PCF – Tylor Paschal – Fire Fighter as needed – Fire Dept. Part-Time Non-Benefitted
Licenses/Permits
• None
Warrants
W 22-17 $393,228.83 Vendor Payable Warrant
W 22-17A $1,479.19 Vendor Payable Warrant
P 22-18 $282,745.64 Payroll Warrant
PD 22-18 $43,955.50 Payroll Deduction Warrant
PD 22-18A $165,772.60 Payroll Deduction Warrant with Health Ins & Retirement
W 22-19 $1,446,227.61 Vendor Payable Warrant with Hamp Regional Assessment
P 22-20 $276,594.56 Payroll Warrant
PD 22-20 $42,612.00 Payroll Deduction Warrant
W 22-21 $911,291.43 Vendor Payable Warrant
Other Documents requiring Signatures
• None
Minutes to Approve
• None
Pending Items
• Naming Rights
• Old Town Hall
• Charter Building Fomer Road
• Clearwater Woodland – Boundary
• DOER – Green Community Grant
Calendar & Announcements
• Select Board Meetings December 7th & 21st
• Special Town Meeting – December 14th
Select Board to adjourn Open Session
Executive Sessions
• None |