Information for Meeting of Select Board
Tuesday October 13, 2020 6:30 PM EDT

BOARD OF SELECTMEN’S MEETING
Tuesday, October 13, 2020 at 6:30 p.m.
Virtual Meeting Only in light of COVID-19 pandemic
Log-in information included below

NOTICES & AGENDA

NOTICES

VIRTUAL MEETING NOTICE:  Pursuant to Governor Baker’s March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law, G.L. c. 30A, §18, and the Governor’s March 15, 2020 Order imposing strict limitation on the number of people that may gather in one place due to the outbreak of the Coronavirus 2019 (COVID-19) and as amended since, this meeting of the Town of Berlin Board of Selectmen will be conducted via remote participation to the greatest extent possible.

No in-person attendance of members of the public will be permitted, but every effort will be made to ensure that the public can adequately access the proceedings in real time, via technological means. The Town of Berlin will use best efforts to post an audio or video recording, transcript, or other comprehensive record of proceedings as soon as possible after the meeting on:

The Town’s Webpage: http://www.townofberlin.com/berlin-tv 
The Town’s YouTube channel: https://www.youtube.com/user/townofberlintv 
Approved minutes will be posted to www.mytowngovernment.org/01503 

For this meeting, members of the public who wish to attend the virtual meeting may attend via the Zoom Webinar platform in one of two ways: (1) with both audio & video access, or (2) by telephone/audio only.

ZOOM VIRTUAL MEETINGS
Zoom Meetings provide remote meeting capability for meeting participants and audience members alike.  Meeting attendance can be achieved in one of two ways (either way, see log-in directions at the end of this meeting posting):

Video conference (recommended) – requires an Internet-enabled device with a camera and microphone (laptop, tablet, smartphone, or PC - there needs to be a camera and microphone to be seen, heard and hear discussion); or
Telephone only – By making a telephone call to a Zoom Meeting access telephone number and entering the meeting ID#.  You will be unable to see other meeting participants or any documents presented during the meeting.

ADA ACCOMMODATIONS NOTICE: Attendees who may need accommodations should contact Town Administrator/ADA Coordinator Margaret Nartowicz at townadmin@townofberlin.com at least 48 hours prior to the meeting.

EQUAL OPPORTUNITY NOTICE: The Town of Berlin does not discriminate on the basis of race, color, national origin, age, ancestry, sex, sexual orientation, gender identity, religion, creed, disability, veteran status, genetic information, homelessness, citizenship or any other class protected by state or federal law.”

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AGENDA

CALL TO ORDER

ANNOUNCEMENTS
Meetings of the Board of Selectmen are generally recorded for transmission on both the Berlin Cable Television Access Channel and YouTube.  Your voice, image and/or telephone number may be recorded.

6:30 PM EXECUTIVE SESSION – The Board will enter executive session pursuant to Massachusetts General Law Chapter 30A:
Section 21 (a)(1) - To discuss the reputation, character, physical condition or mental health, rather than professional competence, of an individual, or discuss the discipline or dismissal of, or complaints or charges against, a public officer, employee, staff member or individual.  

The Board will return to open session thereafter to further conduct its regular business meeting on Zoom Webinar #86184477819.  Viewers are welcome to join the ‘waiting room’ to await the arrival of the Select Board after it concludes its closed-door portion of the meeting.

APPROVAL OF MINUTES

October 5, 2020 – open session

CORRESPONDENCE

GENERAL PUBLIC COMMENT

HEARINGS, APPOINTMENTS, AND PRESENTATIONS

7:10 PM - Department Head Report - Highway/Facilities Supt. David Smith

TOWN ADMINISTRATOR REPORT - online at:
	http://www.townofberlin.com/town-administrator/pages/town-administrator-reports 

OLD BUSINESS
Vote to open warrant for the Saturday, December 5, 2020 Special Town Meeting at 12 Noon at the Berlin Public Safety Complex (attached to/aside the Berlin Town Offices at 23 Linden Street, Berlin, MA with the warrant to close at Monday, November 2, 2020 at 4:30 p.m. with all articles in the Selectmen’s Office by that time
Other Fall 2020 Special Town Meeting concerns: Action Calendar; Updates to Potential Articles
Review inventory of Town Real Estate Property (Hawkins)
Filling Vacancies on Town Boards & Committees - Policies and Procedures

NEW BUSINESS

BOARD QUESTIONS & COMMENTS

ADJOURNMENT
Listed agenda items were reasonably anticipated by the Chairman and may be discussed at the meeting. Other items not listed may also be brought up for discussion to the extent permitted by law. Items may be taken out of printed order.  Meeting posted in accordance with the Open Meeting Law - M.G.L. Chapter 30A, §§ 18-25, inclusive.
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ZOOM WEBINAR: DIAL-IN INSTRUCTIONS.  Join us in open session in one of 3 ways:
Webinar link: https://us02web.zoom.us/j/86184477819
iPhone one-tap US: +13017158592,,86184477819#  or +13126266799,,86184477819#
Telephone Dial US: +1 301 715 8592  or +1 312 626 6799   Webinar ID: 86184477819
Telephone caller codes:
*6 to turn on/off your phone microphone
*9 to ‘raise your hand’ from the audience.

Every effort will be made to note the order in which audience members have raised their hand to be ‘called upon’. Discretion to entertain comments and questions from the audience rests with the Chairman pursuant to the Massachusetts Open Meeting Law. When recognized by the Chair, the caller must clearly state his/her name and address before asking a question or making a comment.

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